Secretarial

Secretarial Department

Secretarial Department is stationed at Head Office of the Corporation. It has got on its roll One Company Secretary, One Deputy Company Secretary, One Stenographer (P.A. to CS) and One Peon.

The functions and the duties of the Department, inter-alia, include

To seek compile and provide agenda to the Board/Committee for the meeting of the Board of Directors/ Committee Members.
To seek, compile and dispatch notices of the General Meetings to the shareholders and others.
To draw minutes of the Board/Committee/General Meetings and seek approval of the Chairman.
To file returns with the Registrar of Companies.
To maintain/ preserve secretarial records required to be maintained under the Companies Act, 1956.
To advise the Board of Directors and Officers of the Corporation on the question, on demand/ requisition relating to the Companies Act, 1956.
To affix common seal as authorised by the Board, from time to time and
Bonds – matters relevant to rating of the Corporations’ Bonds, appointment of Rating Agency, R&T Agent, Trustees etc. including issue, allotment, payment of interest, redemption, attending to bondholders complaints/ correspondence etc.
Complying with NDSL/CDSL formalities.